Training Grant Support


Administrative & PI Support

The Office of Training Grant Support draws on the extensive experience of the team to provide individualized or group advising for Training Grant preparers, PIs and TG Administrators, for all steps of preparation of NIH Training Grant applications and annual progress reports (RPPR). For advising by appointment, contact

List of Available Training Grants

Training Grants Support Team

Timeline for NIH Training Grant Preparation

Preparing a Training Grant application is a time-consuming task that can be daunting. We’ve built a comprehensive timeline for these applications. It is most efficient if the Program Director/Principal Investigator and the dedicated Training Grant Administrator start preparing the application at least 6 months prior to the grant deadline.

M-FACTIR: The U-M Database

M-FACTIR, a database specifically for preparation of NIH Training Grant data tables, is supported by the Office of Training Grant Support. Expert technical advice is provided on request.

Getting Started with your NIH Training Grant

The process of preparing an NIH Institutional Training Grant is detailed and time-consuming, since the application requires substantial collection of data about faculty, trainees, the training environment, applicants and alumni. Start at least 6 months prior to the submission deadline.

xTRACT: NIH Data Tables

xTRACT stands for Extramural Trainee Reporting And Career Tracking. It is an electronic system made by NIH for creating research training data tables and storing the information for trainee career tracking. It is accessible via eRA Commons using your Commons ID & password.



Research Performance Progress Report (RPPR)

View the step-by-step instructions for completing you RPPR. Data for NIH Annual Progress Report for a Predoctoral/Postdoctoral Training Program



About OGPS Training Grant Support

The Office of Training Grant Support provides expert advice and resources for the (demanding) preparation of NIH Institutional training grants. We have extensive experience from both the TG preparer and NIH reviewer perspectives. We are dedicated to helping faculty and staff prepare successful NIH TG applications and maintain top-notch Training Programs for trainees.




Training Grant Resources for meeting NIH Requirements

Institutional Letter of Support

The NIH requires a single letter of Institutional Support signed by a University official. The letter should be no longer than 10 pages NIH guidance suggests to combining all Letters of Support into a single PDF and place as part of the “Letters of Support”. Use the following templates. Failure to provide the signed letter will result in withdrawal of the application.

NIH Training Grant Proposal Support Template(s)

Pre-doc and postdoc participants

Harassment and Discrimination Protections in NIH Training Applications

NIH takes the issue of sexual harassment and discrimination very seriously. For any training applications submitted for due dates on or after January 25, 2019, applications must now include a signed letter on institutional letterhead verifying that the University has proper policies, procedures, and oversight in place to prevent discriminatory harassment and other discriminatory practices.

University of Michigan Letter of Institutional Commitment to Harassment and Discrimination Protections
Updated May 28, 2020


Related Articles and Resources:

Evaluation for Training Grants

The NIH Requires an Evaluation Section

The NIH Training Grant Application Guide indicates that the Training Program should include a special section about evaluation, described as follows:

Describe an evaluation plan to review and determine the quality and effectiveness of the training program. This should include plans to obtain feedback from current and former trainees to help identify weaknesses in the training program and to provide suggestions for program improvements. Specified evaluation metrics should be tied to the goals of the program. In addition, describe plans for assessing the career development and progression of trainees, including publications, degree completion, and post-training positions.

Renewal Applications: Discuss evaluation results, and indicate whether the program has been modified as a result.

NIGMS adds that the program should describe (a) how the proposed evaluation will assess the extent to which trainees find the training program to be inclusive and supportive of trainee development; and (b) the program’s procedures for responding to program evaluation findings.

Evaluation Templates

In compliance with NIH and NIGMS, The Office of Graduate & Postdoctoral Studies has developed the following templates for evaluation surveys. These surveys can be used as is or can be customized as appropriate for each program. The NIH allows inclusion of the evaluation materials in the appendix of the training grant application.

Access All Templates
You will need to download from Google Drive and edit them in Word

The Research Training Plan text in the application should detail the process for using any of the evaluation surveys selected to gather and analyze responses, and describe how the resulting information will be used to improve the Training Program.


How To:

Resources for Special Training Grant Requirements (eg RCR, Mentoring)
Workshops and TG Administrator Roundtables
Training Grant Advisor