Training Grant Support

 

Services & Resources

The Office of Training Grant Support provides services to the Training Grant Community that are built on the extensive experience of the Director and Administrative Staff with NIH T32 application preparation and review, and Training Program administration. This enables us to provide strategic and technical advice to Training Grant PIs, Faculty leaders, Administrative Staff and Training Grant Teams to address critical issues.

The formats of our services are varied and flexible. Click items to the right to learn more.

For advising by appointment, contact our office.

Individualized Advising

For Faculty PIs, Administrative Staff, Training Grant Teams- By Appointment

Including:

  • Interpretation of NIH instructions and guidelines for training grants
  • Guidance in preparing NIH data tables with xTRACT and M-FACTIR
  • Approaches to energize new, renewal and resubmission proposals
  • Institutional Letter of Support
  • Detailed feedback on drafts of Research Training Plan before submission including Diversity, Evaluation, RCR, Rigor and other special sections
  • Targeted consultation in responding to reviewer critiques
  • Guidance in preparing annual progress report (RPPR)
  • Post-award advice and solutions

Relevant to:

  • New proposal
    • Do you have an idea for a new Training Grant?
  • Renewal
    • Creating a Dynamic and Innovative Training Grant Renewal Application.
  • Response to Review or Resubmission
    • Responding Effectively to Your Training Grant Application Review.
  • RPPR (Research Performance Progress Report)
    • Keep your Annual Progress Report Up to Date and Exciting
  • Supplement
    • Strategic Approaches for your Training Grant Supplement proposal
Updates & How-To Presentations

For Training Grant Teams and those considering a Training Grant (posted on Training Grant Support webpage- see below)

  • Workshops for TG PIs and Administrators
    • What are the latest NIH changes for Training Grants?
    • How do I interpret NIH instructions for Training Grants?
  • Roundtables for TG Administrators
    • Do you have questions about Training Grant data Tables?
    • Coping with NIH xTRACT and NIH xTRAIN
    • RPPR
    • Post-Award Activities

Training Grants Support Team

Jessica Schwartz, PhD
Program Director

Cathy Mitchell 
Support Consultant

Margaret Allen
Support Consultant

Isaac Roussel
Project Manager

Timeline for NIH Training Grant Preparation

Preparing a Training Grant application is a time-consuming task that can be daunting. We’ve built a comprehensive timeline for these applications. It is most efficient if the Program Director/Principal Investigator and the dedicated Training Grant Administrator start preparing the application at least 6 months prior to the grant deadline.

M-FACTIR: The U-M Database

M-FACTIR, a database specifically for preparation of NIH Training Grant data tables, is supported by the Office of Training Grant Support. Expert technical advice is provided on request.

Getting Started with your NIH Training Grant

The process of preparing an NIH Institutional Training Grant is detailed and time-consuming, since the application requires substantial collection of data about faculty, trainees, the training environment, applicants and alumni. Start at least 6 months prior to the submission deadline.

xTRACT: NIH Data Tables

xTRACT stands for Extramural Trainee Reporting And Career Tracking. It is an electronic system made by NIH for creating research training data tables and storing the information for trainee career tracking. It is accessible via eRA Commons using your Commons ID & password.

Research Performance Progress Report (RPPR)

View the step-by-step instructions for completing you RPPR. Data for NIH Annual Progress Report for a Predoctoral/Postdoctoral Training Program

Training Grant Resources for meeting NIH Requirements

Institutional Letter of Support

The NIH requires a single letter of Institutional Support signed by a University official. The letter should be no longer than 10 pages NIH guidance suggests to combining all Letters of Support into a single PDF and place as part of the “Letters of Support”. Use the following templates. Failure to provide the signed letter will result in withdrawal of the application.

NIH Training Grant Proposal Support Template(s)

Pre-doc and postdoc participants

Harassment and Discrimination Protections in NIH Training Applications

NIH takes the issue of sexual harassment and discrimination very seriously. For any training applications submitted for due dates on or after January 25, 2019, applications must now include a signed letter on institutional letterhead verifying that the University has proper policies, procedures, and oversight in place to prevent discriminatory harassment and other discriminatory practices.

University of Michigan Letter of Institutional Commitment to Harassment and Discrimination Protections
Updated May 28, 2020

 

Related Articles and Resources:

Evaluation for Training Grants

The NIH Requires an Evaluation Section

The NIH Training Grant Application Guide indicates that the Training Program should include a special section about evaluation, described as follows:

Describe an evaluation plan to review and determine the quality and effectiveness of the training program. This should include plans to obtain feedback from current and former trainees to help identify weaknesses in the training program and to provide suggestions for program improvements. Specified evaluation metrics should be tied to the goals of the program. In addition, describe plans for assessing the career development and progression of trainees, including publications, degree completion, and post-training positions.

Renewal Applications: Discuss evaluation results, and indicate whether the program has been modified as a result.

NIGMS adds that the program should describe (a) how the proposed evaluation will assess the extent to which trainees find the training program to be inclusive and supportive of trainee development; and (b) the program’s procedures for responding to program evaluation findings.

Evaluation Templates

In compliance with NIH and NIGMS, The Office of Graduate & Postdoctoral Studies has developed the following templates for evaluation surveys. These surveys can be used as is or can be customized as appropriate for each program. The NIH allows inclusion of the evaluation materials in the appendix of the training grant application.

Access All Templates
You will need to download from Google Drive and edit them in Word

The Research Training Plan text in the application should detail the process for using any of the evaluation surveys selected to gather and analyze responses, and describe how the resulting information will be used to improve the Training Program.

 

How To:

Resources for Special Training Grant Requirements (eg RCR, Mentoring)
Workshops and TG Administrator Roundtables

NIH Research Performance Progress Report (RPPR) – Updates and Review- 09.28.2022
Powerpoint
Video

Latest News for Training Grants: For PIs and Administrators- 06.15.2022
Powerpoint
Video

Post Award Processes – 04.06.2022
Powerpoint   

Training Grant Refresher for Experienced Administrators – 12.14.2021 & 12.15.2021
Powerpoint   

Getting Started for New Administrators – 12.07.2021 & 12.08.2021
Powerpoint   

Ever changing Requirements and Guidelines for Training Grants: For PIs and Administrators – 11.09.2019
PDF

RPPR (Progress Report) Review – 09.09.2019
Powerpoint

How to upload faculty reports from M-FACTIR into xTRACT – 07.30.2019
Powerpoint

How to Upload Trainee Reports from M-FACTIR into NIH xTRACT – 06.19.2019
Powerpoint

Training Grant Administrative Shell: How to update faculty and Trainees in M-FACTIR – 04.30.2019
Powerpoint
NRSA Review PDF
Administrative Shell PDF

New Hands-on Training Grant Support – 02.20.2019
Powerpoint

Using M-FACTIR Reports for NIH DataTables: For PIs and Administrators – 11.29.2018 & 11.30.2018
Powerpoint

Preparing NIH DataTables 5, 1 – 08.09.2018
Powerpoint

Preparing NIH DataTables 2,3,4 – 07.26.2018
Powerpoint

TG Preparation and Program Administration: For PIs and Administrators – 05.31.2018 & 06.06.2018
Powerpoint 

Training Grant Advisor